HRS4R in CIMA
Since its inception, following the values inspired by the University of Navarra, FIMA is committed to ensure the best working contitions for all their employees. The HR goals of FIMA fall largely within the European Commission recommendation of the “European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers”, known as the Charter & Code. To support the further implementation of this recommendation, the “FIMA HRS4R Programme” has been set up.
The aim is to promote mobility of researchers within Europe and to maintain Europe’s attractiveness for the international researcher. Also, FIMA will ensure that the relation between the parties contributes to a successful performance in the generation, transfer and shared use of knowledge, as well as the proffesional development of researchers from the early stage career.
The Strategic Plan of Cima formulated the ambition of the Foundation with respect to education, research and social responsability. FIMA largely knows that quality of personnel is a key pre-condition for realising these ambitions: CIMA must aim to attract and retain international researchers. The FIMA HRS4R is a further elaboration of the themes identified in the Strategic Plan.
As part of this strategy, FIMA started an internal process following the indications described in the HRS4R guidelines. A temporary organisation has been set up, and several groups have therefore set up. The main steps of the process are summarised as follows:
1.Constitution of the Steering Committee (SC) and the Working Group (WG), responsibles both for launching & supervising, and implementing the process, respectively.
2.Endorsement to the Charter & Code and Notification of commitment on June 2018
3.Internal analysis of the institutional HR policy in terms of the 40 Charter & Code principles in the four Areas suggested by the European Commission in the Gap Analysis (Ethical and Professional aspects, Recruitment, Working contidions & Social security, and Training)
4.Publication of the CIMA HRS4R on its website, in an accesible place and in english. It will summarise the main steps followed by the institution in order to adhere to the Charter & Code principles. It will be updated with the main goals achieved.
5.The WG concluded that the most of the applicable laws, rules and internal regulations in FIMA are aligned with those established in the Charter & Code. To be sure of extent of implementation of the principles, and with the aim of being objective, WG devised a survey destined to a representative sample of staff employed comprising researchers belonging to all categories. The survey will provide a deeper knowledge of the working environment, as well as a proper identification of the Gaps detected. This information will be used to devise the Action Plan, and will allow a follow-up of the process along time.
Moreover the HRS4R programme emphasises that a variety of stakeholders should be included in the Gap analysis. Therefore the WG organised a few exploratory meetings with stakeholders comprising researchers of all categories. Based on the outcome of these meetings with the stakeholders, a draft survey was created and focused on substantive issues such as career perspectives and HR recruitment.
Finally, the SC approved the content of the survey, and was launched on October 2018. After one week the survey was concluded and the feedback collected. The response rate was approximately of 64%, spreaded over researchers from different Programmes. Concluding, these results have been discussed with the WG and SC, and allowed to consolidate a Gap analysis sounded and realistic. These results also formed the basis to formulate the definitive action plan.
6.The Gap analysis and Action plan were approved by the SC and were sent to the EC on October 2020.